The University of Antwerp never stores personal data for longer than necessary.
Personal data on students is kept as long as they have a relationship with the university, and possibly longer with the explicit permission of the student in question or for legal reasons. Personal data provided during pre-enrolment is stored for a short period of 3 years and overwritten in case of an official enrolment.
Personal data on staff members is also stored for as long as they have a relationship with the university, with the exception of data for which the staff member has given permission for a longer retention period and data that has to be retained for longer for legal reasons.
Personal data on third parties (co-contractors) is stored for the duration necessary for the execution of contractual agreements.
Personal data on participants in a research survey is stored in accordance with the term indicated in the ‘informed consent’ form, if applicable. For more information about this, please refer to the Code of Conduct and the aims of processing information collected (point 7. carrying out research surveys).
Personal data processed in the context of an event registration is stored for the period consented by the person concerned.
Rights of the person concerned
As a concerned party you have the right to see your personal data, as well as to request a correction, removal or limitation thereof.
> Do you wish to have access to your personal data? Please fill in this form.
As a concerned party you also have the right to transfer your personal data either to yourself or to a new controller, as far as it is technically possible. If you do want to do this, you must make this known in advance.
Withdrawal of given consent is always possible without this affecting the lawfulness of the processing of personal data as this is on the basis of the permission previously granted.
To exercise your rights as a concerned party, you can write to [email protected].
As a concerned party, you have the right to file a complaint with the Data Protection Authority (GBA).
Did you notice a data breach concerning personal data managed by the University of Antwerp?
> Please report the data breach using this form